Special Events Tennis Committee

Ray Harrison Chairperson

Mission
The mission of Special Events is to inspire, inform and unite the Tennis community by developing and continuing a variety of events to spread the spirit of Tennis year-round to increase tennis public awareness.

Objectives
  • Create/leverage opportunities to increase awareness and shared understanding of what HCTA mission means to the community.
  • Create/leverage opportunities for participation by as many Tennis Players as possible in activities that serve to promote tennis.
Time Required
Initial meeting with Development Chairperson and volunteers to brainstorm ideas and identify event for 2010 & 2011 - 2 hours. Monthly conference call to plan and organize event; 1-1/12 hours. Weekly conference call meetings (1 hour) for 4- 6 week period leading up to event; whatever is required for 2 week period before event as well as day/evening of event. Meeting after event to critique and begin initial planning for next year - 1-2 hours.

Responsibilities
  • Work with HCTA board & staff to brainstorm ideas and identify annual events.
  • Assist in the recruitment of volunteer members for the sub-committee.
  • Develop timeline, identify sub committees and assign tasks to committee members.
  • Coordinate and chair the committee meetings, including preparing and distributing the agenda and minutes.
  • Provide notes/ documentation for future event and coordinate critiquing session for event.
Event Guidelines and Criteria:
  • The event’s purpose, theme or sponsoring organization must have a clear and visible tie-in to HCTA.
  • Must demonstrate one or more of the Association key objectives and/or its values - inclusiveness, empowerment, sense of pride and place, stewardship and legacy.
  • Must agree to promote other HCTA events, organizations or projects, either in promotional materials, at the event itself or within the sponsoring organization’s internal and external communications. The Special Events Committee will work with you to determine the best fit.
  • All promotional materials and communications that use the HCTA name and logo must be approved in advance.

Endorsement
  • Marketing/Promotion
  • Identify Partners/ Participants
  • Public Relations
  • Web Site Promotion
If you are interested in being part of the HCTA Committee Team please email us at tampatennis@gmail.com

© 2011 Hillsborough County Tennis Association     tampatennis@gmail.com     813.997.2790
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